Wednesday, November 12, 2008

COMPENSATION GROUP MEETING

The group met on November 09, 2008 and the followings were discussed:

GROUP Meeting

Present: Molly, Collete, Kerry, Arlene, Phebe, Latoya,

The group finally came up with a name today: D-PAK Consultants Limited.

Mode of Dress for Practicum: Long Sleeve Oxford Shirts with Logo worn with black skirt or pants.

It was proposed that we use PowerPoint presentations on two laptops to display research and findings (In the form of slide shows).

The main presentation would take the form of a TV reporter on the Hot topic of Compensation for Dinthill Technical high School. The presentation should include but not limited to:-

Ø Introduction of Group and Topic
Ø General compensation
Ø Background Dinthill High
Ø Purpose of the Project
Ø Impact
Ø Salary Survey Info
Ø Comparison of Information collected
Ø Findings and Analysis
Ø Recommendations
Ø Conclusion
Ø Questions & Answers

In order for surveyed companies to remain anonymous we decided to use codes to represent these companies.

The list of items to be displayed is:

Souvenir
Pencil Case
Pens
Pencil
Bookmarkers (inspirational or informative quotes with D-PAK Logo)
Pamphlets

Responsibilities:

All persons to review job summary docs for their respective organisations and format for the final document.

Kerry: To analyse and present findings from all companies involved in surveys.

Colette: To sketch floor plan; prepare list of items for display; contact Logo Stitch for quotation; prepare outline or draft presentation.

Arlene: Work on Logo and

Dawn: To resend all JD’s for the 13 positions to be surveyed.

Phebe:

Molly:

Latoya:

Notes for Sunday November 09, 2008

Practicum Compensation Group Meeting
November 9, 2008.

Supervisor: David Gordon-Rowe

Group Members Present:

Phebe Warren
Molly Palmer
Dawn Gyles
Colette Cummings
Kerry Taffe

Mr. Gordon-Rowe asked to see the salary survey document; Phebe presented him with completed questionnaires done by various persons in several organisations. She also showed him a copy of the salary data collection form which will be used to capture data within the five companies slated for the salary survey.

Mr. Rowe indicated that we should use the forms for the five companies, Dinthill as well as the JEF survey document as a means of referencing.

Phebe advised Mr. Rowe that the group was finalising the proposal and he would be given the revised document later in the week. He advised the group to leave the proposal as it could be submitted at a later date and focus on the data analysis of the salary survey instrument. Mr Rowe indicated that the presentation should focus on the data collected, findings, analysis and recommendation. Analysis should include standard deviation (use Excel formulas). The group should also collect from Dinthill information as to what they would like to see in their compensation package and compare with the JTA proposal.


The practicum date has been set for Sunday December 14, 2008, at the Worthington Campus Auditorium.

Booth Presentation: Salary survey documents, Charts, etc.

· 70% Research & Findings

· 20% Information on the Group & Compensation Process (General Compensation Info)

· 10% Information on Selected Group (General Info on Dinthill High)

Oral Presentation: 15 minutes (10 minutes presentation, 5 minutes question & answers).

Practice Run on: 30/11/2008 CLOSED
7/12/2008 OPEN

The group should present the following at the next meeting:

- Floor Plan
- Booth Layout
- Outline of Presentation
- List of Display Items
- Presentation of the Findings (Use of JEF / Focal Point document as reference)
- Updated Blog
- Outline for Oral Presentation
- Raw data collected.

Posted by Arlene

Tuesday, November 4, 2008

COMPENSATION MEETING NOTES - OCT 26

Compensation Group Practicum Meeting – October 26, 2008.

Members Present

Phebe
Arlene
Latoya
Colette

Practicum Supervisor: Mr. Devon Gordon-Rowe

Phebe indicated that the group felt lost in what it was doing. Mr. Rowe then asked for an update. Phebe advised that the group had prepared a draft of the salary survey and that we had just received a copy of the JTA document, portions of the JEF Salary Survey document and the new salary scale based on the new agreement between the JTA and Government.

Mr. Gordon-Rowe advised that the group was on the right path and that the JTA document would help us in terms of content of the project and the current salary survey draft will form part of the individual final report. The group should now be focused on the survey instruments, in the form of a questionnaire.

The survey instrument should also include questions on pay and benefits, and should not focus only on the teachers as our project involves other jobs such as ancillary and administration.

Mr. Rowe questioned: “how the increase affects the present salaries?” He was advised that the group had not yet gone through the document in detail so we could not provide that analysis at this time.

Mr. Rowe advised that the group for the next meeting should focus on the following areas:
Ø Salary Survey Instrument
Ø Job Summaries (within the five companies)

He indicated that our proposal should be better than the JTA document and it should be used as a benchmark. The group should also look at doing a standard deviation analysis for the salaries.

Posted by Arlene

Thursday, October 16, 2008

Notes of Sunday October 12

GROUP PROPOSAL

Cover Page
- Was not done

Executive Summary
- Needs more information on project description and significance;
- why its important
- Need to be more specific – refer to Dinthill School and its challenges
(I will address this)

Project Description
- Needs more details e.g the list of jobs to be surveyed. Please note that cost should not be mentioned.

Project Significance
- Needs more info. as it relates to Dinthill School. Dinthill have challenges - How will the study impact on the school, and how we intend to improve and make things better.

Methodology
- Need to outline step by step plan from start to finish – how we’ll get the project done.
- Should state how many positions exists at the school, how large is the sample size .
- Basically, all activities should be outlined in a narrative form
- State sampling techniques to be used in doing survey
- Put activity list in a narrative kind of story from start to finish

Bibliography
- Needs proper formatting – APA style. It was also incomplete.(Total of 30)
- All the different sources must be listed
- Secondary citation must also be listed
- Must be consistent with citing; citing must include dates, if not state so

Group Charter
- This should give a clearer statement on the policy for non performers – last resort unclear. A step by step process of how they should be removed.
- Latoya to sign Charter

Activities
- List to be completed

Organizational Chart
- To be consistent with HR Report. Need names of position holders.
- Supervisor should not be included
- Otherwise okay

Quality Management Plan
- Needs more thought. More details

Communications Mgmt Plan
- Incomplete
- Need to identify rest of stakeholders

Risk Management
- Don’t need to include implementation – just recommend
- Don’t need to include user resistance as this will be a recommendation to the school

Deliverables
- To identify more tangibles and dates. Need more thought
- Input date

Network Design Diagram
- Dates missing
- Requires more work
- Written report done before physical

Responsibility Matrix
- Incomplete
- Indicate responsibilities

Posted by Arlene

Wednesday, October 1, 2008

Re: J.T.A.

I have a draft of the salary negotiation between the J.T.A and the government but forgot to give it to Arlene Sunday. However if Molly does not get any at the Ministry I will bring it on Sunday as we can look at the benefits being negotiated as well as the stance of the government to each demand. I think that every one is participating and doing their jobs. keep it up guys!
Keri

Monday, September 29, 2008

GROUP MEETING NOTES - 28/09/08

Notes taken by Latoya.

Kerry was chosen as the leader to accept the information from every body and compile it. Everyone is expected to actively participate and not to wait until last minute to get things going. Dawn will go places to find positions to analyze. We were advised to read information that are sent to us and to give feedback whether good or bad so that consensus can be reached and decisions taken. Jobs were delegated to persons and the group was split in two to step up the work pace.

Compensation Gathering Team:
Other team

Colette Arlene
Dawn Lotoya
Molly Phebe ( will also work with the other team)

Things To Do

Arlene - (to do further work on WBS, Resources and organization chart and complete Risk Management Plan)


Molly - Complete networking Logic Diagram and to visit the JTA will also complete compensation responsibilities; Revisit Budget

Colette List of activities; Work with Kerry to do Quality Management Plan; Literature Review

Latoya will add more to the methodology with assistant from Phebe.

Phebe and Dawn will work together in identifying positions that are comparable for survey.

Kerry to revisit and complete her areas of responsibilities

Practicum Meeting Notes - September 28, 2008

Coordinator Mr. Gordon -Rowe

Group members

Lotoya Cameron Arlene Rose
Colette Cummings Kerry Taffe
Dawn Gyles Pheobe Warren
Molly Palmer

The meeting started at exactly10:40 a.m. Mr Gordon -Rowe looked at the draft of the proposal. Then he asked us about major challenges that we faced putting the different parts together. He said that it looks a little to scanty, thus advised us to complete the other part and to also add more to those areas that we have and submit it next week. He then told us that the task that we have to do we need to spilt the group in two (2) . One (1) team would deal with finishing the proposal draft and the other team will deal with the jobs that are to be compensated. He asked if we have seen the recent JTA negotiation with the Government. He told us that we need to see it as it will prove beneficial to our research Molly said that she will go to see the person in charge. Mr. Rowe then looked at the Gantt chart and gave us advise on it.

In areas such as the milestone, major challenges and the survey. He then looked at the job descriptions . He then told us to work at getting the other jobs to compare with the positions that we are researching.

He told us to target persons in the class who might be able to assist us with looking at compensation packages. We were encouraged to work together to get the equivalent jobs to analyze. We were advised to look at areas such as responsibility, staff number, size and the size of the budget. He then advised us to get the group to work on the comparison.

The meeting ended at exactly11:15 a.m.

Saturday, September 27, 2008

Re: Milestone Chart

Worked on the milestone chart last evening from about 9:45pm to 11:30pm. At about 11:45pm this first draft was sent to all group members for comments. I had also had prior dialogue about the construction of the milestone chart with Arlene requesting some suggestions and ideas.
Kerry

Friday, September 26, 2008

RISK MANAGEMENT PLAN

Hi Everyone,

I have e-mailed what I have done so far on the Risk Management Plan for feedback/suggestions.

Let me have your comments.

Arlene

Tuesday, September 23, 2008

Re: tasks given

I finished a draft of the literature review and sent it off to the group members at approximately 9pm tonight for their perusal and comments. After that time i also viewed the JDs sent by Dawn and found them to be good. And yes Phebes the work is challenging as i may need some help with the quality management thing but if i really need help you will stay in St. Thomas and hear me shouting with this squeaky annoying voice. I feel kinda energized as well and hope it will last all through the meeting with sir Sunday next so i will send the next item tomorrow. Work diligently everyone!
Kerry

Monday, September 22, 2008

Posting of Meeting Notes

Edited and posted Meeting Notes of September 21, 2008 to the group's blog site which was done and emailed by Latoya.

Compensation Practicum Meeting

Compensation Practicum Meeting-September 21, 2008

Group Supervisor: Mr. David Gordon-Rowe

Group members:

Phebe Warren Arlene Rose
Kerry Taffe Dawn Gyles
Molly Palmer Latoya Cameron
Colette Cummings

The meeting started at approximately at 10:15 a.m. Three members were present at start of meeting, namely Molly, Latoya and Dawn.

Mr. Gordon-Rowe told us that he has accessed our blog and advised that we must place things on it, things like our notes. He then showed us an example of the bibliography the (author, date, publisher and date received must be included).

He viewed the work break down structure and told us that some parts were missing such as the oral and written presentations.

He then advised to do some readings on the topic that we were given (compensation and the steps involved in conducting an analysis).

Mr. Rowe looked at the job descriptions that were taken.

Phebe, Kerry and Arlene joined the meeting.

The Gantt chart was viewed was then viewed. Mr. Gordon-Rowe told us that more details are needed for the Gantt chart, especially the activity area. He then looked at the individual logs and advice given on how to improve chart.

We were advised of what to take for the other week that is a draft of the project. Mr. Rowe told us that we will have to look at different areas in different companies and compare them with the positions that we are studying. The meeting ended at exactly 10:56a.m.

Group Meeting

At the Group meeting we discussed what was to be done. Decisions were made about the jobs that are to be analyzed. Duties were assigned to complete the draft that is due for next week. We were advised to reread our Project Mngt. Notes. We were encouraged to email what we have done and to also call.

Project progress

Hi y'all,

Let us give this draft of group proposal our best shot. In looking through we would have touched and familiarize ourselves with all the areas of the project. The way forward would be to now build on the areas. When we submit on Sunday, and with Sir guidance , we should be well on our way. Remember to check your respective organizations for job descriptions of comparable jobs. Colette, as you were not present on Sunday, you could check on those JDs at your organization. A list of the jobs we are looking at will be posted shortly. Groupies, this is a challenging task, but I feel energized and motivated, and I know after this message everyone will feel the same way

Phebe

Friday, September 19, 2008

Re:reply

Hola everyoneI think that everyone should reply to mails or correspond here.
Anyways I have spent this week trying to create the Gantt chart this was done in the end with help from Arlene. Gantt chart first draft completed and sent to everyone to make comments.

Thursday, September 18, 2008

Job Descriptions Etc

Hi Dawn,

How are you coming along acquiring these?

Gantt Chart

Kerry, Collete,

Just a reminder that the timeline for the gantt chart is developed from the list of activities on WBS and should be based on the project start and end dates.

Arlene

Tuesday, September 16, 2008

Work Breakdown Structure

I saw a format of a WBS and I tried something. Not so sure I got the gist though.

These are some Deliverables which we can use

1. Structured job analysis questionnaire, customized with participation from teachers which can be used for ongoing update of job descriptions
2. job descriptions, which reflect jobs and skills that are currently performed
3. market study which includes pay methods and pay levels
4. competitive analysis for teaching jobs in the public and private sector
5. compensation philosophy and objectives for teaching jobs
6. compensation design characteristics to support philosophy and objectives
7. salary structure (e.g., salary grades, ranges)
8. salary program strategy
9. recommendations job title structure

I will send what I have done via email.

Arlene

Re: Minutes for Spetember 14, 2008

Compensation Practicum Meeting - September 14, 2008.
Group Supervisor: Mr. Devon Gordon-Rowe
Group members:
Phebe Warren Arlene Rose
Kerry Taffe Molly Palmer
Dawn Gyles Latoya Cameron
Colette Cummings

The meeting started at approximately 9:50 am due to miscommunication as to the exact location of the meeting.
Mr. Gordon-Rowe started the meeting by asking what had the group accomplished during the last week, he was then handed the Group Charter by the group leader Phebe Warren.
Ms. Warren explained that the group members contact information needed to be amended as Ms. Cummings was not present at the debriefing session and could not be contacted prior to this morning.
In his perusal Mr. Gordon-Rowe indicated that section which spoke to “Last Resort” need to tighten up in terms of clarity: what attributed / contributed to the person being asked to leave the group.
He also asked why the name company X was used, in the significance of the project, the group explained that we had not yet decided on which school to use for the project. A suggestion was made to use information from one of the school’s to which a group member was affiliated. On this suggestion Ms. Taffe, a teacher, indicated that it might prove difficult to obtain the necessary information from her school administration. It was then that Mrs. Dawn Gyles indicated that since she was a part of the administration at the Dinthill Technical High School the information needed to complete various areas of the project would be more accessible to her once she received the approval of the Principal.
The group decided that it would use Dinthill Technical High School and Mrs. Gyles would be the resource person, since she is employed to the institution.
Mr. Gordon-Rowe further suggested that we needed to identify the groups within the school on which we would focus.

Thursday, September 11, 2008

Define Compensation

Assess compensation and bnefits system, Conduct salary survey. Develop new compensation system and compensation packages.

Arlene